Monthly Payroll Coordination
Payroll administration support around your existing provider.
Already outsource your payroll? Your accountant or payroll provider keeps processing it. I organise the employer-side work around it: gathering approved inputs, checking changes, chasing missing information, coordinating queries and keeping the hand-off under control.
Supporting businesses in Essex and west Hertfordshire: Dunmow, Stansted, Bishop’s Stortford, Braintree, Chelmsford, Harlow and Ongar. Remote UK support available.
Your payroll provider stays in place.
The internal preparation, checking and coordination becomes clearer and easier to control.
The gap after outsourcing
Payroll is processed externally. The preparation still lives inside your business.
That internal work can involve several managers, variable hours, absence, starters, leavers, late changes and provider questions. SolinasHR gives that work a clear owner and routine.
Gather
Bring hours, overtime, absence, starters, leavers and approved changes into one controlled route.
Monthly coordinationCheck
Review the information for missing items, inconsistencies and obvious exceptions before hand-off.
What is includedCoordinate
Track cut-offs, outstanding information, provider queries, corrections and agreed approvals.
Monthly coordinationReview & report
Keep an exceptions view, reconcile the hand-off and give managers a clearer picture of what needs action.
Reporting supportHow it works
One controlled route through each payroll cycle
The aim is not to become another payroll bureau. It is to make the employer-side work easier to repeat, evidence and hand over.
GatherCollect approved inputs and changes from the agreed sources.
CheckReview completeness, obvious inconsistencies and outstanding information.
CoordinateManage cut-offs, chasers, provider questions and correction loops.
ReviewCompare the provider output against the information handed over and surface exceptions.
ReportKeep actions, approvals and recurring issues visible.
Starting prices
Monthly coordination from £325
Essential coordination starts at £325/month. More variable workflows typically start at £475/month, with higher-complexity coordination from £650/month. Initial setup and workflow reset starts from £495. The fixed fee is confirmed after the workflow, pay frequency, information sources and level of change are understood.
SolinasHR is not VAT registered. No VAT is charged. Setup is only charged where required and agreed in advance; it does not apply to every engagement.
About Antonio
Built from real payroll coordination inside an operational business
My background combines payroll preparation and validation, employee administration, Excel reporting, process improvement and day-to-day operational coordination.
I coordinated monthly payroll information for more than 40 operational employees with an outsourced payroll provider, checking hours, overtime, attendance, absence and holiday inputs, investigating discrepancies and helping resolve provider queries. I have also built management reports, trackers, templates and procedures around recurring operational work.
More about my experiencePayroll preparation and validationInputs, hours, overtime, absence, holiday, changes and exceptions.
Provider coordinationQueries, discrepancies, corrections and agreed hand-offs.
Reporting and controlsExcel analysis, reconciliations and management information.
Process improvementTrackers, checklists, SOPs, ownership and handovers.
Broader support when useful
Payroll first. People admin and reporting remain available.
Some clients may also need practical employee administration, reporting or process support. Those services remain available, but they are not presented as a substitute for specialist employment-law, tax or accounting advice.
A practical first conversation
Talk me through how payroll information reaches your provider
If the provider works well but getting the right information to them takes too much owner, office or operations time, that is the problem SolinasHR is designed to address.