Payroll Workflow Review

How much employer-side payroll coordination are you carrying?

Answer six questions about who processes payroll, your pay cycle, workforce variability, information sources and the work that causes the most pressure. This is a practical self-check, not an audit or automatic quote.

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Question 1 of 6Who processes payroll?

Who currently processes your payroll?

This separates payroll processing from the employer-side work that may still remain with you.

Accountant or bookkeeperPayroll is processed as part of an external accountancy service Payroll bureau / providerA specialist external provider processes payroll We use payroll software ourselvesInternal staff operate the software Internal payroll person or teamPayroll has a dedicated internal owner Other / not sureThe processing arrangement needs clarification

Approximately how many PAYE employees are on the payroll?

Headcount is a guardrail. Workflow complexity matters more than the number alone.

1–9Very small payroll 10–20Small payroll 21–35Established small team 36–50Larger small-business workflow 51+Requires a more careful scope review

How often do you run payroll?

More frequent cycles usually create more coordination activity.

MonthlyOne main cycle each month FortnightlyTwo or more cycles most months WeeklyFrequent cut-offs and hand-offs More than one frequencyDifferent groups follow different cycles

How much changes from one payroll to the next?

Think about hours, overtime, shifts, absence, starters, leavers and pay changes.

Mostly fixedFew changes in a normal cycle Some overtime or absenceA manageable number of recurring changes Regular variable hours or shiftsChanges are a normal part of the cycle Highly variableFrequent changes across teams, sites or managers

How does payroll information reach the person preparing the hand-off?

The number of managers and sources is often a better complexity signal than headcount.

One person supplies almost everythingA single clear source One or two people / sourcesA small coordination route Three or four managers / sourcesInformation has to be brought together Five or more managers / sourcesChasing and consolidation are substantial A dedicated payroll team owns itThe coordination already has a clear specialist owner

What creates the most work near payroll cut-off?

Choose the recurring burden you would most like to reduce.

Gathering and chasing informationManagers or records are not ready at the same time Checking hours, overtime or absenceValidation and exceptions take the time Starters, leavers or pay changesEmployee changes are difficult to control Provider queries and correctionsQuestions bounce between the business and processor Approval and sign-offOwnership or evidence is unclear Nothing significantThe process already feels controlled Something elseA short conversation may be easier than forcing it into a category

How much employer-side payroll coordination are you carrying?

What the answers suggest

Likely areas to discuss